A business by its very nature generates records. More and more businesses are trying to go paperless, which means these records are stored like electronic data. Storing this data has to be done properly, and a lot of factors will determine which one is best. Security, size, availability, content, and so on are all factors that matter.
How to Store Data
Some companies are dedicated solely to the storage of data, and their recovery in some cases. Businesses like http://www.datastoragecorp.com/ibm-iseries-solutions/, for instance. Some of the options they offer include virtual backups, offsite storage, networked data storage, on site disc storage, and so on.
Information Storage Strategies
There are different storage strategies that you could use:
- Storing everything solely on a single desktop machine. This means that, so long as the machine is secure, the data is secure as well. However, it also has a single point of failure. If the drive fails, or if the machine is hacked, all the information is compromised. This is not suitable for businesses, therefore.
- Removable media backups, with the storage kept on site. This was long very popular, with tapes being used and changed at the end of each day. That way, a copy of all the data of the previous day would always be available. Security was mainly down to where the data was stored. Unfortunately, the discs can easily become damaged, which means the potential for data to be completely lost exists.
- Offsite physical store, which is how most paper records are still being stored today. It can also be done digitally, however, with transfers being made to things such as SD cards or other such devices. These devices are then stored in a secured location offsite. Recovery can be quite lengthy in these cases, and security is down to how secure the location in which the tools are stored are.
- Virtual storage, also known as the ‘cloud’, which is the most modern form of storage. Data should be encrypted and other security techniques also exist. Only those with the right credentials should be able to access the data thanks to the security protocols so that, if the cloud is breached, the information becomes meaningless.
So which type of storage should you use? Most businesses use a combination of all four, although the second option is mainly phased out. There are a couple of things you need to think about, such as how important it is that you are able to access the data at specific times, or particularly quickly. If you also have physical data, you need to consider how you will manage that as well.
The biggest issue is security. With almost all data now being kept online in some way or another, including very sensitive information such as personal and financial records, it is vital that whatever storage solution you use cannot be accessed by the wrong people. This is something you need to research properly before coming to a decision.