Having a backup and disaster recovery plan in place for your business has never been more important. Threats exist even for small businesses, and even if you take measures to protect your systems, there is still the risk that you could be hacked or suffer a data breach. You could even find that your data is affected by a fire or storm.
Having a backup and recovery plan can save you a lot of problems, so here’s what you need to know about doing this.
Back Up Your Data Securely
The first stage is to back up your data. There are various ways you can do this, including a physical on-site backup. Using this, if something happens to your system, you can backup immediately.
Or you may want to consider a cloud backup solution. Using this, you will use the services of a specialist cloud hosting company. They will store your data on their secure servers, and this is often a more convenient and cost-effective solution.
You also get the benefit of your data being stored somewhere offsite, so if something happens to your business premises, your data can still be recovered.
Plan for Disaster
Backing up your data consistently is the first stage. But once you are doing this, you will want to come up with a disaster recovery plan. This is something you may want to do with your backup and disaster recovery provider, and the main stages of this are as follows.
First you will need to work out what the main risks are to your data, such as storms, fire, earthquakes, damage to infrastructure, loss of power, hacking, ransomware, viruses, etc.
Next, create scenarios for each situation. How devastating would each situation be? This will help you to start preparing.
Take Steps to Protect Your Data
One of the first things to do is protect your systems from malicious hackers. Use enterprise antivirus software and update it constantly to stay safer.
Also use secure passwords and ensure security screening of all your employees. Make sure their phones are password protected too.
If a risk like fire could cause havoc, ensure your fire protection policy is up to date. Some risks are hard to protect against, but make sure you do what you can to minimize them.
Plan for the Worst-Case Scenario
Once you have your security measures in place, plan for the worst. What would happen in each situation? What would your first steps be?
This is where you need to look at your data backup solution. If you are using a cloud provider, find out how long it will take you to get access to your data. Will it be immediate? How long could your business survive offline?
If I won’t be available immediately, work out how long you can go without it.
Decide on Responsibilities
In your plan, make sure you delegate responsibilities. Everyone should know what their role is in advance, and this can help to reduce panic in the moment.
Who is going to recover the data? Who will put the plan into place? Train your employees for how to react and make sure they know their roles.
Review Your Plan Regularly
Finally, make sure you review your plan on a regular basis. Threats change, and you need to stay on top of them. Once a month or so, check your plan and make sure it is still up to date. Speak to your cloud backup provider to find out about new recommendations, and always be prepared for the worst.
Lily Miller is a business data and web specialist. She has been consulting businesses on cloud computing for 3 years. She also enjoys sharing her ideas and research online.